The Company established a shareholders’ communication policy and review it on a regular basis to ensure its effectiveness. The Board is committed in providing clear and full performance information of the Group to shareholders through the publication of interim and annual reports. In addition to the circulars, notices and financial reports sent to shareholders, additional information of the Group is also available to shareholders on the website of the Company.
Shareholders are encouraged to attend the annual general meeting for which at least 20 clear business days’ notice is given. The chairman of the Board and Directors are available to answer questions on the Group’s business at the meeting. All resolutions at the general meeting are decided by a poll which is conducted by the Company’s branch share registrar and transfer office in Hong Kong.
The Group values feedback from shareholders on its effort to promote transparency and foster investor relationships. Comments and suggestions are always welcomed.
The annual general meeting of the Company provides a useful forum for shareholders to exchange views with the Board. All Directors will make an effort to attend. External auditor is also available at the annual general meeting to address shareholders’ queries. In case of any general meeting to approve a connected transaction or any other transaction that is subject to independent shareholders’ approval, members of the independent Board committee will also make an effort to address shareholders’ queries.
Procedures to nominate director at general meeting
Pursuant to Article 85 of the Company’s Articles of Association, if a shareholder wish to propose a person other than a retiring director of the Company for election as a director of the Company at any general meeting, he/she should give a written notice of nomination to the Company. Details for the relevant requirements and procedures can be found below:
Any one or more members holding at the date of deposit of the requisition not less than one-tenth of the paid up capital of the Company carrying the right of voting at general meetings of the Company shall at all times have the right, by written requisition to the Board or the Company Secretary of the Company, to require an extraordinary general meeting to be called by the Board for the transaction of any business specified in such requisition.
The written requisition must specify the objects of the meeting, signed by the requisitionists and deposit it with the Company Secretary of the Company at the Company’s principal place of business in Hong Kong at Suite 16B, 16/F., W Square, 314-324 Hennessy Road, Wanchai, Hong Kong.
If within 21 days of such deposit the Board fails to proceed to convene such meeting, the requisitionists themselves may do so in the same manner, and all reasonable expenses incurred by the requisitionists as a result of the failure of the Board shall be reimbursed to the requisitionists by the Company.